Move-In/Move-Out Checklist
Prepare yourself for the hectic move-in and move-out of your exhibit! Use this checklist to ensure you have everything your company needs for a successful, streamlined set-up and tear-down.
- Determine your shipping method: warehouse vs. show-site shipping
--> Shipments sent in advance to the warehouse will be at your booth prior to the start of move-in, waiting for your set-up crew. See Shipping Addresses & Deadlines for more details.
- Budget appropriately for material handling/drayage charges.
--> What is material handling? Material handling includes unloading the shipment from the carrier's truck, delivering the shipment to your booth space, removing the empty cartons after you unpack, storing those "empties" and bringing them back to your booth when it is time to pack up, and finally loading your material onto the truck that comes to pick up your shipment. Certified weight tickets are required. See Shipping and Labor FAQs for details and pricing information.
- Shipping anything via a courier like Federal Express or UPS?
Make sure your billing informationis on file with Shepard Exposition Services.
--> The ONLY way for these packages to reach your booth is for Shepard to deliver them from the dock once they are dropped off by the carrier (charges will apply).
- Obtain Exhibit Insurance, pursuant to the exhibit space contract, for the duration of move-in through move-out (April 7-9, 2008).
- Determine material handling needs.
--> At the David L. Lawrence Convention Center, exhibitors are permitted to unload their own vehicles, provided they can do it without the use of motorized equipment, such as forklift or motorized pallet jacks. You may use dollies or hand trucks to unload.  Privately owned vehicles will unload at the loading dock. Specific instructions can be found at Shipping and Labor FAQs.
- Determine labor needs.
--> If desired, exhibitors are permitted to use full-time company employees to perform the installation and dismantle work in their booth space. Should an exhibiting company wish to hire skilled labor to assist with the installation and dismantle of their booth, they may do so by hiring labor through the official General Service Contractor for the RoboBusiness tradeshow, Shepard Exposition Services, or through their own independent I&D firm.
- Planning to use an outside contractor for the installation and dismantle of your exhibit?
--> Complete and return the EAC forms and submit Show Management and Shepard by, March 7, or you will be required to use Shepard Exposition Services (your I&D company may still supervise).
- Exhibitor Appointed Contractors must also comply with show rules and submit their certificate of insurance with the appropriate requirements by March 7, 2008.
Questions? Contact Amy Reddington at 508-663-1500 ext. 247 or.