EAC Guidelines
Exhibitors may utilize the services of non-official contractors to supervise, install and dismantle their exhibit if the following conditions are met:
The Exhibitor must notify (in writing) Show Management AND Shepard Exposition Services of their intention to employ a non-official contractor by March 7, 2008, using the Exhibitor Appointed Contractor Forms
- Please click here for the Show Management EAC Form
- Please click here for the Shepard EAC Form
In addition, the non-official contractor must, by the deadline date above, provide Show Management AND Shepard Exposition Service, Inc. with a current Certificate of Insurance containing at least the minimum below:
- Liability of $1,000,000 for property damage per occurrence
- $1,000,000 for personal injury per occurrence
- Workers' Compensation aggregate coverage of $1,000,000 per occurrence, naming EH Publishing, Inc and Shepard Exposition Services, as additionally insured for the time period in question
- Dates of coverage: Monday, April 7-Wednesday, April 9, 2008
The Certificate of Insurance is due at the time of notification. Deadline: March 7, 2008
In the event that this notification is not received by March 7, or if the information contained therein is incomplete or inaccurate, the non-official contractor will not be allowed in the exhibit hall except to supervise the work in question. The labor for the work required will then be supplied by the Official Contractor: Shepard Exposition Services.
The exhibitor is wholly responsible for the EAC and all of the employees who will be working on their booth. If the non-official contractor is empowered to incur expense on behalf of the exhibitor, a Third Party Billing form from the exhibitor manual must be completed, by the exhibitor, and sent to Shepard Exposition Services. The exhibitor agrees that he is ultimately responsible for the cost of all services provided in connection with his/her exhibit.
EAC's must possess an exhibitor badge or a set-up/tear-down wristband in order to gain access to the exhibit floor during set-up/tear-down. Wristbands are available on-site from security at the hall entrance.
The non-official contractor agrees to have evidence, in the booth, that it has a valid authorization from the exhibitor for services.
The non-official contractor must confine its operations to the exhibit area of its clients. No service desks, storage areas or other work facilities will be located anywhere in the facility. Show aisles and public areas are not part of the exhibitor's booth space.
The non-official contractor may not solicit business on the exhibit floor.
The non-official contractor must have all business licenses, work permits, and insurance required by State and City governments and Facility Management before beginning work, and shall provide Show Management with evidence of compliance.
Questions? Contact Amy Reddington at 508.663.1500 x247 or email: