Booth Descriptions and Rules
Booth height and configuration limitations vary according to the size and location of the exhibit space rented. In this section, you will find information regarding regulations outlining booth construction.
- General Regulations
- Island Booth
- Linear Booth
- Table Top Display
- Flammable and Toxic Materials
- Lighting
- Sound/ Music
- Vehicles
- Americans with Disabilities Act (ADA)
If you have questions regarding these rules and regulations, please contact Amy Reddington at 508-663-1500 x247, email: .
GENERAL REGULATIONS
- The aisles of the RoboBusiness exhibit hall will be covered with black carpet. For safety reasons, we require that the entire floor of your booth be covered in carpet or an alternative floor covering, with no concrete visible, so that attendees do not trip when walking between your booth and the carpeted aisles.
- Booth displays and equipment shall not extend into the aisles. This includes all signs, banners, lighting, etc. Fire Marshal regulations prohibit demonstrations to be held in the aisles. Refer to the booth regulations in this section for design restrictions.
- Booth personnel (exhibitors), including models, hostesses, and any other hired help are not allowed to distribute promotional materials of any kind outside of their contracted exhibit space, unless previously arranged through RoboBusiness Event Marketing.
- All exhibitors must also abide by the regulations of the David L. Lawrence Convention Center.
- All food and beverage is provided exclusively by the in-house Food and Beverage provider, Levy Restaurants at the David L. Lawrence Convention Center. Please contact Nina Lunardi at Levy Restaurants for additinal informatin regarding these services at or 412-565-6000.
- Booth displays must be fully constructed and occupied by Tuesday, April 8, 2008 at 10:00 a.m.
ISLAND BOOTH
Definition: An island booth has all four sides exposed to aisles.
Booth Design: There is no 8 foot draping provided for island booths. Walls may be installed in any portion of the booth. Walls must be finished on both sides so as not to be unsightly to neighboring exhibitors and attendees. Covered booths are permitted; however, you must notify Show Management in advance and you must adhere to all David L. Lawrence Convention Center Rules and Regulations. The entire cubic content of the space may be used up to the maximum allowable height of 20’. We recommend that you design your booth to allow for a 3 foot clearance from the aisle to accommodate interaction with products.
Hanging Signs/Structures: Are not permitted over any island booth at RoboBusiness Conference & Expo.
LINEAR BOOTH
Definition: One or more standard booths (10x10) in a straight line. (8' high back drape is included) All linear booths have a maximum dimension of 10 feet in depth and a minimum of 10 feet in length.
Back Wall: All back walls, including fixtures and signs, shall not be higher than 10 feet. If your booth is against the building wall, then your back wall can be 12’ high. These heights apply to all displasy including light-blocking canopies.
Booth Design: All side panels and displays higher than 4 feet shall not extend more than 7 feet from the back wall. The remaining 3 feet of your side panel or display shall not be higher than 4 feet. This is to ensure that the line of sight into your linear booth is not obstructed by your neighbor. In addition, all signs and graphics over 8' high and placed within 3 feet from the back wall of your booth, must not display logos or any corporate signage on their back side. This is to ensure that the exhibitor who shares your backwall does not have their company logo positioned directly over the back of your booth.
Height: No structure shall be higher than 10 feet in linear booths back to back with other linear booths. Show management written approval must be obtained for all structures over 8 feet high. Hanging Signs/Structures: Hanging signs are not permitted for linear booths.
TABLE TOP DISPLAY
Definition: A table top display consists of a dedicated area with a six foot table placed along the aisle.
Displays: Items not on display on the table must be behind the table and not exceed the length of the 6’ table.
Height: No structure shall be higher than 8 feet in the table top display area.
FLAMMABLE AND TOXIC MATERIALS
All materials used in display construction or decorating should be made of fire retardant materials and certified as flame retardant. Samples should also be available for testing. Materials that cannot be treated to meet the requirements should not be used. A flameproofing certificate should be available for inspection.
Exhibitors should dispose of any waste products they generate during the exhibition in accordance with guidelines established by the Environmental Protection Agency and the facility.
LIGHTING
Exhibitors must adhere to the following suggested minimum guidelines when determining booth lighting:
- No lighting, fixtures, lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space. Exhibitors intending to use hanging light systems should submit drawings to Show Management for approval.
- Lighting should be directed to the inner confines of the booth space. Lighting should not project onto other exhibits or show aisles.
- Lighting which is potentially harmful, such as lasers or ultraviolet lighting, should comply with facility rules and be approved in writing by Show Management.
- Lighting that spins, rotates, pulsates and other specialized lighting effects should be in good taste and not interfere with neighboring exhibitors or otherwise detract from the general atmosphere of the event.
SOUND/MUSIC
In general, exhibitors may use sound equipment in their booths so long as the noise level does not disrupt the activities of neighboring exhibitors. Speakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle. Exhibitors who disregard this regulation will be required to cease sound demonstrations. If show management needs to ask more than three times to lower the volume of your demonstration, power may be cut to your booth.
Exhibitors should be aware that music played in their booths, whether live or recorded, may be subject to laws governing the use of copyrighted compositions. ASCAP, BMI and SESAC are three authorized licensing organizations that collect copyright fees on behalf of composers and publishers of music. Per your exhibit space contract, each exhibitor is responsible for obtaining appropriate licenses for music played in their booth.
VEHICLES
Vehicles are allowed on the exhibit hall floor. A vehicle can be defined as “a conveyance moving on wheels, runners, tracks, or the like, as a cart, sled, automobile, or tractor.”
AMERICANS WITH DISABILITIES ACT(ADA)
All exhibiting companies are required to be in compliance with the Americans with Disabilities Act (ADA) and are encouraged to be sensitive, and as reasonably accomodating as possible, to attendees wtih disabilities. Information regarding ADA compliance is available from the U.S. Department of Justice ADA Information Line (800-514-0301) and from website http://www.usdoj.gov/crt/ada/infoline.htm